Cincinnati Children's Hospital Medical Center - Administration Management Careers

Administration Management Jobs
at Cincinnati Children's Hospital Medical Center

Full Job Title: PROGRAM MANAGER - Cincinnati Fetal Center

Job Number: 93232

Location: Cincinnati, OH

Date Posted: 7-13-2017

POSITION TITLE: PROGRAM MANAGER - CINCINNATI FETAL CENTER

DEPARTMENT: Division of Pediatric General & Thoracic Surgery / Cincinnati Fetal Center

SUPERVISOR'S TITLE: Business Director

TITLES SUPERVISED: Administrative Assistant, CSR, CSR II

TOTAL NUMBER OF FTEs DIRECTLY SUPERVISED: up to 5

TOTAL NUMBER OF FTEs INDIRECTLY SUPERVISED:varies

PURPOSE OF POSITION: Provide administrative leadership, oversight and support for the on-going services, marketing and development of an assigned departmental/divisional program. Lead community outreach, quality improvement and research projects in concert with Program Director.

Responsibilities
·Budget Management II
Collaborate in the preparation, coordination and evaluation of the annual fiscal operating budget and capital equipment budget, possibly including evaluating new sources of revenue and recommending cost reductions and efficiencies. May monitor or manage accounts. May coordinate payments, interactions, and/or paperwork.
·Communication - General
Effectively demonstrate communication skills related to conveying relevant information. Develop and maintain efficient internal communication processes to support the activities of the department/program. Openly communicate across many departments regarding clinical, patient care, physical and/or material resources. Keep key leadership, administrative staff and other stakeholders fully informed of projected and actual developments in a timely manner. Prioritize multiple requests for information. Assemble and distribute material for project communications if necessary.
·Leadership II
Demonstrate the ability to lead, motivate and communicate with others. Coach and/or mentor others, formally or informally. Support the professional growth of staff. May assume leadership in developing, evaluating, and/or improving processes or procedures. May manage direct reports or lead a team/work group.
·Operations Management II
Monitor and respond to situations that affect daily operations. Assist in the development, maintenance and oversight of program policies and procedures. Provide input on planning, evaluating and/or implementing programs and/or procedures. Plan, direct, schedule and/or manage resources and/or personnel.
·Personnel Management - General
Manage reporting personnel. Make decisions regarding, and take responsibility for recruitment, selection, on-boarding, development, training, discipline, termination, evaluation, salary, payroll, and/or retention. Identify and work to correct personnel management issues. May maintain and/or create position descriptions and/or performance evaluation criteria.
·Program Management
Provide leadership, and functional guidance for a specific program. Serve as an internal resource, consultant and liaison to patients/families, staff, physicians/faculty, and/or the community for issues related to the program. Direct the on-going development, implementation, coordination, marketing, and evaluation of program outcomes. Establish policies and ensures the program is compliant with all external regulations and accreditation agencies. Manage the financial resource and provide leadership, strategic planning, marketing and overall operational administration to ensure programmatic efficiency and effectiveness.
·Process Improvement I
Participate in improving/assuring organizational and/or departmental performance/quality through recommending areas or approaches for improvement activities, performing new procedures, collecting data and/or providing input to department discussions. Anticipate and actively identify and recommend areas for process/system improvement. May work with appropriate personnel to implement agreed upon changes. May participate in the evaluation of improvement initiatives/activities.
·Research - Collaboration
Collaborate with peers on research projects within the department, organization and/or field. May play a role in any or all stages of the research process, such as securing funding, planning, coordinating, executing, interpreting, or publishing. Implement the knowledge gained through research into the department and share expertise with others.
·GRANT SUPPORT
Coordinate grant and IRB submissions. Work with appropriate grants officers and business offices to manage all grant activities, pre award and post award.
·COMMUNITY OUTREACH
Develop, coordinate, implement and oversee outreach programs. Serve as a resource to health care providers. Act as Division Representative for parent groups and other community-based organizations. Act as liaison with marketing and communications department for the development of materials.

Skills & Competencies
·Prioritization
Using time efficiently and productively; prioritizing multiple tasks properly to meet deadlines; recognizing time constraints and adjusting work schedule to address them.
·Coaching and Development
Accurately assessing others' strengths and developmental needs; giving informative and constructive feedback in a manner that enhances others' motivation; providing challenging assignments and opportunities for development; helping others overcome setback
·Quality Improvement
Sound understanding of concepts of quality improvement; capable of developing, implementing, monitoring and acting on quality assessment and improvement controls
·Collaboration
Working cooperatively with others to achieve group goals; proactively adjusting one's style and efforts to complement those of others on the team; being pleasant, agreeable, and easy to work with; valuing group success as much or more than individual success
·Diversity Appreciation
Understanding and showing respect and appreciation for the uniqueness of all individuals; leveraging differences in others' perspectives and ideas; appreciating cultural differences and adjusting one's approach to successfully integrate with others who are different from oneself
·Knowledge of Field - Intrm
Knowledge of regulations, procedures and best practices in field
·Management
Demonstrated leadership and management skills
·MS Office - Advanced
Advanced skill in Microsoft Office programs
·Independence and Teamwork
Ability to work autonomously, with independent judgment, as well as in a collaborative team environment.
·Organization
Strong organizational and project management skills to handle projects independently.
·Planning
Taking an organized approach to work and planning ahead; identifying objectives aligned with business strategies, structuring work, and estimating necessary time and resources; anticipating and adjusting for potential obstacles and problems; monitoring work progress
·Problem Solving
Ability to independently work through details of a problem to reach a positive solution
·Communication - Advanced
Excellent verbal, written and interpersonal communication skills.

Required:
·Bachelor's degree in related discipline
·5 years related experience

Preferred:
·Master of Public Health OR Master of Business Admin OR Equivalent

Cincinnati Children’s is an Equal Opportunity Employer. Qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetic information, physical or mental disability, military or veteran status, sexual orientation, gender identity/expression, or other protected status in accordance with applicable federal, state, and local laws and regulations. If you would like more information about equal employment opportunity (EEO) rights as an applicant under the law, please click here

Cincinnati Children’s will not discriminate against applicants and employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. If you would like more information about the Pay Transparency Nondiscrimination Provision, please click here