SUPERVISOR'S TITLE: Director, Stewardship, Donor Relations & Special Events
TITLES SUPERVISED: 0
TOTAL NUMBER OF FTEs DIRECTLY SUPERVISED: 0
TOTAL NUMBER OF FTEs INDIRECTLY SUPERVISED: 0
PURPOSE OF POSITION: Plan and execute fundraising events, which generate more than $500,000 (per event) and host most than 1200 attendees per event, to benefit Cincinnati Children's. These include CCHMC's signature events, Cincinnati Walks for Kids and Celestial Ball, which are distinguished philanthropic Cincinnati events. This position must maintain their reputation within the Greater Cincinnati community, while continuously elevating the experience for our event attendees. Coordinate all aspects of these events internally and externally including: event logistics, managing the relationship with our external event management company, creating and successfully implementing the fundraising strategy, and communicating with CCHMC executive and volunteer leadership. Fulfill a critical role, both internally and externally, representing the institution to committee members, valued corporate sponsors, event attendees and donors. Plan and execute CCHMC's campaign-related cultivation and stewardship events (approximately 4-5/fiscal year). These stewardship events will provide additional cultivation opportunities for our internal and external stakeholders. Said events can include, but are not limited to: campaign kickoff event, press conferences, cultivation events for key benefactors (local and national), as well as other opportunities to help steward high-level donors of the medical center. In addition, they will be responsible for planning the annual Pediatric Pioneers event series (approximately 2-3/year), as well as the annual Dinner with Champions, which honors Cincinnati Children's annual donors. Assist with specialized stewardship projects. These efforts will help support the creation of a comprehensive stewardship program for Cincinnati Children's.
·Execute Logistics for Fundraising Events
Work collaboratively with team to successfully strategize, plan and execute signature fundraising events, which generate more than $500,000 in event revenue to support CCHMC. Lead planning efforts for assigned events, including: Cincinnati Walks for Kids and Celestial Ball. Responsible for all printed event materials, and the management for all event mailings according to the department calendar. Work with the Corporate team to successfully fundraise sponsors dollars for signature events. Track all RSVPs and maintain accurate attendee database. Work with outside vendors and event planners as needed to secure services. Successfully execute all event day logistics. Track and reconcile all event related revenue. Complete all event wrap-up tasks, including stewardship of key sponsors, event attendees and donors.
·Plan and Execute Signature Stewardship Events
Work collaboratively with team to successfully strategize, plan and execute campaign events, which will bring together our most valued benefactors in efforts for further cultivation and stewardship. Lead planning efforts for assigned events. Responsible for all printed event materials, and the management for all event mailings according to the department calendar. Track all RSVPs and maintain accurate attendee database. Work with outside vendors and event planners as needed to secure services. Successfully execute all event day logistics. Track and reconcile all event related revenue. Manage budget and expenses. Complete all event wrap-up tasks, including stewardship of key sponsors, event attendees and donors.
·Coordinate Event Fundraising Success
Work with the Corporate team to create strategies, which will enhance relationships with corporations, businesses and/or other entities that result in significant sponsorship gifts to Cincinnati Walks for Kids and/or Celestial Ball. Responsible for sponsorship solicitations. Manage select corporations and businesses. Track and report the status of sponsorship totals at regular meetings and communicate weekly to ensure all sponsors are receiving benefits. During post-event wrap-up, lead initiatives to creatively steward and acknowledge key sponsors and individual donors. Communicate corporate sponsorship progress during internal event planning committee meetings.
·Work Collaboratively with External Event Vendors
Work strategically with external event vendors in planning fundraising events resulting in more than $1M in profit for CCHMC. Lead all necessary planning meetings with vendors. Communicate all necessary policies to maintain Cincinnati Children's policies. Advise and suggest best practices that will lead to a successful event, while meeting targeted expense ratios. Manage timeline and work flow so that all printed materials and communications are edited and approved by regular internal processes. Build positive, cooperative relationships with external business members, resulting in successful signature fundraising and stewardship events.
·Work Cooperatively with Internal CCHMC Teams
Responsible for the creation and leadership of an internal event planning committee to aid in the development and execution for the signature events. This committee should include representation from each team within the Department of Development. Maintain open and regular communication with internal teams and committee to ensure successful completion of important event plans. Work closely with Marketing and Communications to ensure that all print materials (invitations, signs, programs, etc.) follow CCHMC policies and procedures. Work with Communications Committee for approval of all invitations and timing of mailings.
·Maintain Accurate Donor Information
Work with Development Systems Manager to ensure timely deposit and accurate entry of all event revenue. Provide sponsorship levels for each event and use appropriate deposit sheets to assist in the process. Create, circulate for editing, and submit approved acknowledgement letters to allow for timely response to all donations. Use contact entry forms to record all necessary information and important details from donor interaction, including stewardship activities with donors and prospects.
·Personal and Team Improvement
Attend regular team meetings and individual meetings with manager. Maintain currency in field through continuing education, literature and seminars. Implement this knowledge into the department. Participate in improving organizational performance through recommending areas or approaches for improvement activities, performing new procedures, collecting data and providing input to department discussions.
Skills & Competencies
·MS Office - Intermediate
Proficient in Microsoft Office programs
Strong organizational and project management skills to handle projects independently.
Demonstrates an independent work initiative, sound judgment, diplomacy, tact and professional demeanor
Experience and successful track record with all aspects of large-scale fundraising and non-fundraising event logistics including: silent and live auctions, raffles and contests, stewardship and cultivation events. Experience with ticket and table sales, maintaining reservation/attendee databases, auction checkout procedures, securing sponsorship and sponsor recognition, reconciliation for all event payments. High-end stewardship follow-up for individuals and corporate sponsors. Experience managing events ranging in size from 200 - to 1200 attendees.
Ability to work with volunteers, high-level donors, physicians and medical center hospital leadership to help coordinate stewardship events for key prospects. Ability to effectively coordinate (25 ) volunteer management recruitment, planning and volunteer responsibilities.Ability to manage more than 100 volunteers, simultaneously, to help plan and execute fundraising events. Ability to effectively coordinate volunteer management recruitment, planning and volunteer responsibilities.
Proficient with Raiser's Edge
Must have strong interpersonal communication skills and be capable of relating to diverse age and demographic backgrounds. Comfortable presenting to large groups of people and able to share event details, as well as information about the medical center.
Demonstrate diplomacy, tact and professional demeanor with volunteer committee members, CCHMC physicians and staff, corporate sponsors, event attendees, and patients and families of CCHMC. Able to use good judgment and make quick decisions in order to solve problems.
Is a creative individual. Knows how to bring creative ideas to fruition, while implementing new events and opportunities, to help cultivate and steward high-level donors and physicians.
·5 years related experience
·Experience in a non-profit setting, health-related organization, or university
·Ability to lift 25-50 lbs. Preferred: