PURPOSE OF POSITION: The Technology Coordinator will be responsible for managing the protection operations of all CCHMC Intellectual property. The individual in this position will be responsible for receiving, processing, and managing new invention disclosures; reviewing and maintaining patent correspondence; and monitoring office actions from the U.S Patent and Trademark Office. This individual also has the responsibility for meeting and monitoring the satisfaction of government and private sponsor compliance for all intellectual property developed at CCHMC.
Manage the receipt of new invention disclosures, guarantee compliance with CTC tech requirements, and document appropriate information in the CTC database. Maintain, monitor, and organize all patent correspondence received from law firms and office actions received from the U.S. Patent and Trademark Office. Prepare reports from database records on inventions and patent-related matters and disseminate the information to the appropriate individuals. Work with the CTC staff to improve/maintain processes to ensure integrity of data and to develop a system for responding to office actions in an efficient and timely manner.
Maintain compliance with reporting obligations to federal and non-federal sponsors on university inventions having external funding, including entering data in the federal iEdison reporting system; providing invention-related information to other CCHMC departments in connection with grant reporting requirements and assisting with archiving of files and legal documents.
Effectively demonstrate communication skills when conveying relevant information to CTC staff and law firms. Develop and maintain efficient communication processes that keeps licensees informed of all official communications sent or received from any patent office or law firm and ensure that copies of all patent correspondence is distributed when necessary. Coordinate the execution and filing of patent related signature documents between law firm and the CTC in a timely manner.
Work in conjunction with others to audit patent data entry issues and perform reconciliations as necessary. Work alongside the Database Analyst to maintain reports and to develop corrective practices and procedures to prevent data entry issues.
Work collaboratively/cooperatively with others on the team to develop positive working relationships. Serve as a liaison between Technology Licensing Managers and law firms to support the CTC's commercialization efforts. Participate in team patent strategy meetings to ensure that patenting decisions are communicated appropriately.
Skills & Competencies
Using time efficiently and productively; prioritizing multiple tasks properly to meet deadlines; recognizing time constraints and adjusting work schedule to address them.
Proficiency in basic computer applications such as Microsoft Office (PowerPoint, Word, Excel), e-mail, and internet
·MS Office - Intermediate
Proficient in Microsoft Office programs
Meticulously keeping track of details without becoming overwhelmed by them; being exacting, precise, and accurate; spotting minor imperfections or errors and taking action to correct them
Challenging the status quo and seizing opportunities to enhance work processes and outcomes; voluntarily seeking new or extra responsibilities and challenges; going beyond what is expected; proactively delving into work without hesitation
Prioritization and time-management skills sufficient to meet deadlines in a fast-paced environment
·Communication - Advanced
Excellent verbal, written and interpersonal communication skills.
·Bachelor's Degree OR Equivalent combination of education and experiencePreferred:
·Experience in a tech transfer or intellectual property administrative support role
·Experience with iEdison