Provide daily operational support and maintain positive working relationships to ensure effective inter-departmental operations and the optimal guest service experience. Research and resolve operational questions and problems as they arise. Resolve routine problems as they arise and bring non-routine problems to the attention of leadership. Assist with resource identification; perform needs assessment and purchase/rental of patient items. Provide oversight for daily charge capture, reporting and auditing. Plan, direct, implement, coordinate and improve services, technical operations and clinical operations within the department on projects as assigned.
Manage inventory and ordering including but not limited to garnering quotes for furniture, medical equipment; or new construction items. Manage storage/deployment. Organize inventory and maintain accuracy, which may include purchases, rentals, loss prevention and removal of equipment. Schedule pick-up and delivery of equipment as needed.
Assist with fiscal responsibilities of the department as requested. Monitor budget expenditures; identify, evaluate, research and/or manage variances/problems. Assist in tracking and monitoring revenue, expense, and allocations. Complete data entry for purchases. Support supervisor in the flow and capture of information as needed. Participates in purchases from both the capital and operating budgets for requested items. Assists units with purchasing as requested.
Develop, manage and lead relationship building with all Cincinnati Children's departments, outside agencies/vendors with which the department interacts. Develop and participate in collaborative community based activities throughout the organization. Becomes member of multi-disciplinary team to coordinate process and flow. Participate on CCHMC interdepartmental and/or intradepartmental committees as appropriate.
Assist with or manage facilities related projects, monitor timelines for completion and provide direction to staff and vendors. May manage routine purchase and repair maintenance of facility equipment, which may include phones, computers, pagers, printers and medical equipment. Manage, allocate and coordinate space to meet the operational and strategic goals of the division and the needs of the individual program areas. Collaborate with IT and design to ensure proper placement of items in clinical areas. Assist with area commissioning and decommissioning process.
Assist in daily coordination of assigned projects including collaborating on project plans, budgets, and resource requirements. Track progress and prepare internal reports. Prepare documents to support project management and reporting. Prepare and distribute project communication to internal and external clients. Identify system and technology needs and act as liaison to ensure appropriate systems and reporting are maintained in support of project requirements. May provide some administrative support such as arranging meetings, developing agendas, preparing meeting materials, taking meeting minutes and preparing progress reports. Generally works closely under direct supervision of a project manager.
Understanding and showing respect and appreciation for the uniqueness of all individuals; leveraging differences in others' perspectives and ideas; appreciating cultural differences and adjusting one's approach to successfully integrate with others who are different from oneself
Strong organizational and project management skills to handle projects independently.
Demonstrates an independent work initiative, sound judgment, diplomacy, tact and professional demeanor
·Analysis - Basic
Analytical ability sufficient to evaluate data, make judgments and recommendations
Excellent verbal, written and/or interpersonal communication skills
Proficiency in Microsoft Office, Epic, Sharepoint, and PeopleSoft