To assist in the financial management of the Division by generating proposed grant and industry contract budgets, established and maintaining accounts, and carry out revenue and expense functions required for the day to day operations.
This position is responsible for managing pre and post award grant activities. Pre-award activities include facilitating the grant submission process (scheduling meetings, creating a timeline and checklist of roles and responsibilities), being the primary administrative contact to any other institutions involved in the grant, drafting letters of support, biosketches, statements of work, and budget justiciations, submitting requests for pre-award set-up if applicable, and more. Post award responsibilities include ePAS reconciliation, facilitation of contract reviews by legal (sub-contracts and contracted services), working with sub-contractors on new year scope of work and paper work, and more.
Serve as liaison between the division and CHRF Sponsored Research Programs Office in matters related to external funding accounts. Serve as a liaison between principal investigators and divisions with which they collaborate to coordinate and monitor disbursement and expenditures of external funds from grants based in the Division.
Develop and prepare budget for external funding application and provide guidance to principal investigators in the preparation of grant budgets. Enter all grant and industry expenditures and receipts in excel budget database. Manage divisional budgets and ledgers, including tracking revenues and establishing accounts, monitoring expenditures, and reconciling departmental records against financial statements. Report the financial status of all account lines to the Business Manager on a monthly basis and provide individual monthly status. Assist the Business Manager in the preparation of the annual clinic and research budgets.
Collect and compile data, statistics, and background material necessary for external/internal reports, proposals, and budgets. Notify administrative support staff and grant personnel of institutional and external changes in funding issues, purchasing activities, accounting, etc. Coordinate check requests, NSR's Storeroom requisitions, and any other CCHMC requisition for research personnel.
Assist faculty with special projects, reports and assignments. Prepare scientific manuscripts, grant applications, and correspondence. Place, answer, screen and direct telephone calls. Organize, maintain and assume custodial responsibility for files and record systems of the division, including grant binders. Receive, open, sort and distribute mail on a daily basis for research areas. Make travel arrangements for presentations.
Skills & Competencies
Ability to perform clerical functions with accuracy and attention to detail
Understanding and showing respect and appreciation for the uniqueness of all individuals; leveraging differences in others' perspectives and ideas; appreciating cultural differences and adjusting one's approach to successfully integrate with others who are different from oneself
Proficiency in basic computer applications such as Microsoft Office (PowerPoint, Word, Excel), e-mail, and internet
·Keyboarding - 50 WPM
Ability to key 50 WPM
Pursuing work with little supervision or assistance; directing one's own efforts. Demonstrated ability to work independently and as part of a team.
Strong organizational and project management skills to handle projects independently.
Excellent verbal, written and/or interpersonal communication skills
·Associate of Business Admin OR Associate of Accounting OR Associate in Finance OR Equivalent combination of education and experience
·2 years related grant management experience preferably in an academic research institution OR 4 years budget/financial experience. Preferred:
·Bachelor of Business Admin OR Bachelor in Accounting OR Bachelor of Finance