Provide administrative and financial support and analysis for the business and operations functions of the specified division(s) within a department. Researches, compiles and analyzes financial information. Creates routine and ad hoc reports and presentations to provide recommendations about financial data. Responsible for development and maintenance of grant budgets and expense tracking. Provides project support. May assist management in the functional leadership of a work team or directly manage a minimal number of support staff.
Prepares financial models/analyses to support current and proposed business transactions, service offerings, performance improvement initiatives, etc. Prepare utilization analysis and trending. Identify issues that require additional analysis and develop reporting to support the analysis. Assist in the development and implementation of the division's annual and capital budget. Develop and maintain reporting to provide monthly analysis of variances and to make recommendations. Analyze and monitor financial performance and assist in the reporting of financial results. Monitor and report productivity metrics. Provide support for revenue cycle management including billing, coding, charge capture and reporting. Research and resolve payer issues. Participate in projects/initiatives to reduce costs and meet revenue goals.
External Funding: Provide support for activities associated with external funded projects, including development and maintenance of grant budgets and expense tracking. Work with Sponsored Programs and other institutional regulatory offices to support compliance with NIH and other external sponsor guidelines for the application and management of awards. Interact with various program managers and principal investigators, as well as outside funding agencies, to achieve maximum reimbursement of program costs, and successfully satisfy reporting requirements of outside funding agencies.
·Procurement and Operations
Responsible for purchasing activities, acquisition and allocation of resources. Participate in space planning. Monitor business processes to ensure effective and efficient operations; monitor efficient patient flow patterns to maximize clinical and staff efficiency; support the review of policies and procedures for improved utilization and operations; identify opportunities for improving cost and quality of care and develop and provide recommendations for improvement. Initiate departmental financial transactions with approval.
·Systems and Technology
Ensure accuracy of data recording and tracking in applicable clinical, human resource, financial and supply chain systems. Advance the use of technology for decision making processes.
Responsible for completion of projects and portions of business plans, including research, data collection and analysis. Summarize recommendations and conclusions.
Responsible to monitor reports to ensure academic/faculty compliance with organizational policies and federal/state regulations. May interpret policies. Provide support for the management of academic/faculty affairs and the meeting of compliance requirements
May provide day-to-day functional leadership for a team or directly manage a minimal number of support staff. Establishes team goals. Gives input into, and performs employee performance reviews. Oversees and guides work assignments. Serves as the functional expert and provides guidance to the team. Assist in the training of new employees. Serve as a resource and/or mentor to coworkers. Assist in the development and presentation of department training. Identify training needs and provide necessary coaching. May participate in the development and monitoring of an effective staffing and retention strategy, including hiring and terminating employees. May collaborate with human resources business partners to meet talent management goals; support organizational programs/plans and ensure communication, and adherence to Human Resources policies and related legal and/or compliance requirements.
Computer literacy sufficient to perform data entry and typing
Ability to compile and display data in easy-to-understand and ready-to-use formats
Ability to effectively manage multiple tasks simultaneously
Demonstrates an independent work initiative, sound judgment, diplomacy, tact and professional demeanor
Using formulas, mathematics, graphs, charts, and tables to solve numerical problems; quickly and efficiently working with numbers; drawing accurate inferences from numerical data
Excellent verbal, written and/or interpersonal communication skills